Know What Documentation You Require
Along with your application form, criminal records search forms and non-refundable application fee, you will need to attach:
- a photo-copy of your driver's licence, passport or any other government-issued photo-ID (and the licences, passports or IDs of any co-applicants or partners) as proof of identity
- a photo-copy of your proposed food menu(s)
- a list of all your kitchen equipment including china and cutlery, and
- a sketch of your proposed signs (your establishment name and signage are subject to Liquor Control and Licensing Branch approval).
The following additional documents are also required:
You must also provide with your application one copy (on standard paper size – 8 1/2 x 11 inches) of your restaurant's floor plans, drawn to scale with the scale clearly marked. Your floor plan must have the occupant load – the number of people allowed in the establishment – as determined and stamped by local fire or building officials (a separate occupant-load certificate is not sufficient). The plans should also show any special-use areas such as a patio, banquet room, or restaurant lounge, as well as the layout of your tables, chairs and bar stools.
In addition, if you want to remain open after midnight or offer patron-participation entertainment - such as dine and dance or karaoke - you will need to request a local government resolution supporting your application. Patron participation must end no later than midnight. Aircraft, trains and motor vessels also need to include floor plans showing public access areas, kitchen/food service area and washroom facilities, as well as captain accreditation certificates and copies of current registration and safety certificates. Motor vessels alone must have proof of a moorage contract that will not expire for at least 12 months from the date we issue your licence.
And:
• If you are a private corporation, you will need to attach copies of your:
- Certificate of Incorporation
- Extra-provincial registration (if applicable)
- Director's Resolution(s) allocating shares or transferring shares
- Current Register of Members (shareholders) or Central Securities Register
- Current Register of Directors and Executive Officers (or Notice of Articles)
- Memorandum of Authorized Capital (or Notice of Articles), and
- Special Rights and Restrictions within the articles which detail the classes and types of shares and whether or not each class or type of share has voting privileges (if the information is not already included in the Memorandum or Register of Members.
• If any "holding" or "parent" companies have an interest in your application, you will need to provide copies of each company's:
- Certificate of Incorporation
- Current Register of Members (shareholders) or Central Securities Register
- Current Register of Directors and Executive Officers (or Notice of Articles)
- Memorandum of Authorized Capital (or Notice of Articles), and
- Special Rights and Restrictions within the articles which detail the classes and types of shares and whether or not each class or type of share has voting privileges (if the information is not already included in the Memorandum or Register of Members.
• If you are a public corporation, you will need to indicate the stock exchange where your shares are publicly traded, your stock exchange company’s initials, and attach copies of your:
- Certificate of Incorporation
- Extra-provincial registration (if applicable)
- Notice of Directors (voting and non-voting), and your
- List of Executive Directors.
• If you are part of a registered partnership or joint venture, you will need to attach copies of your:
- Registration of Partnership, or
- Partnership Agreement or Joint Venture Agreement.
• If you are a society, you will need to attach copies of your:
- Certificate of Incorporation under the Society Act
- Constitution and By-Laws
- Current List of Officers and Directors, and
- Membership List.
